Apr 25

April Blog Carnival: The Game Master’s Binder


RPGBlogCarnivalLogoSmallFor more information about the RPG Blog Alliance, then please click the logo to the right.


My previous contribution to the RPG Blog Alliance Carnival was a brief review of the March Carnival that focused on Virtual Tabletops.


This month, however, I am better able to contribute with an article. The April Blog is being hosted by Scot Newbury at his blog Of Dice and Dragons.


In April, the Carnival is about the GM’s Binder, or what passes for such in this digital age. Scot describes the current topic on his blog as follows;


Many of us started our GM career simply using a few sheets of paper or index cards stuffed inside the front cover of our gaming book. The progression continued through paper clipped pages, note cards with binder clips, folders and then finally to a binder where pages were punched and inserted between dividers to keep it all nice and tidy.

Then, the computer age hit and it all changed.

For this month’s RPG’s Bloggers’ Carnival we’re taking a look at this prized possession and asking you to share what yours is.



The Paper Years

Just as Scot describes above, my early experiences with being a GM involved paper. Lots, and lots of paper. There was the Game Folder, a small ring-binder with the current scenario, multiple maps, notes on the Players and anything else I wanted to use frequently. This included copies of some of the important rules and tables from the rules.


Then there was the Reference Folder, another small ring-binder with magazine articles, photocopies from history books and house rules. These were all divided up neatly, and labelled. At the back was always many pages of ideas and notes for the campaign world. Always too many ideas to use.


Finally, there was the Campaign Folder, a large lever-arch folder. Over time, this grew to two large folders. Doubtless, if the campaign had continued then this would have grown to three, or more such folders. At that point I simply could not have carried all the rules, folders, maps and minis that I would have needed for the game.


Clearly I needed a new approach to campaign management, and a new set of rules that did not require maps and minis.


Into the Digital Age

When I returned to being a GM with my current campaign, I started off with my standard approach, but the paper began to accumulate. The sheer weight of material was going to overwhelm me. It was just too heavy.


Then I was given a laptop, and a new set of options opened up for me. There are so many possibilities with a laptop, but the feature that struck me was that the laptop was going to weigh the same however many files and pdfs it carried. This ensured that the weight of my game bag was fixed, however long the campaign was going to last.


Here was the solution to the weight issue. Simply load up the rules books as pdfs, find pdfs of any scenarios required, and away we go. Was the laptop the perfect replacement for all my GM papers?


Laptop Problems

Actually, no. No it was not.


As with so much technology, it often creates as many problems as it solves. The laptop proved ideal as a portable filing cabinet, to store all the books and pdfs that I would want to carry with me. Despite the bulk of a laptop, it was actually smaller and heavier than carrying around physical books.


Yet, using the laptop as the equivalent of my GM Folder was not such an ideal solution. The laptop required power, which means trailing cables and playing near a socket. While I have grown quicker at typing than writing by hand, it was not as easy to annotate my notes on the laptop, compared to using printed notes.


My greatest issue with using the laptop when I GM was the shift in focus. During play, it felt that I spent far too much time staring at the screen. As a GM, I want my focus to be on the Players, and on the story that we are crafting together.


Staring at a screen, frantically shifting between tabs and different programs felt all wrong. I did not want to be playing a game of collaborative IT. I needed a third option, that would bring together the best of both methods.



Mix and Match

What I needed was to mix and match, which is where I am today.


I have upgraded to a smaller, lighter netbook. This serves as my filing cabinet, and where I write up design notes and records of the game. Some weeks I still need to refer to some of these files during the game, but this is not a frequent occurrence.


For the rest of the time, I use paper notes. Instead of a GM Folder, I now have a GM Clipboard with the Session Outline clipped to the front. This Outline is my central text for the progress of the game, and where I note down a summary of events as they happen.


The Clipbaord also has a pocket, where I keep the current batch of encounter notes and printouts, to pull out as needed. As these are physical copies, I can quickly annotate them as required, ensuring that the game flows as fast as possible.


After each Session, the notes about the game are turned into short prose on the laptop, and subsequently uploaded to the Wiki. The used Session Outline, along with any completed encounters, are scanned into the laptop to keep the digital files updated. I then pass the used papers along to my sons who use the blank backs for drawing.


A fresh Outline is then prepared through the week, and any new encounter notes are printed out to be kept in the GM Clipboard.



We all have our own working methods, but this is the one that works for me. I can combine the vast resources and ease of portability of the laptop with the immediacy and Player-focus of working from paper notes.


How do you deal with your GM Folder? Share your ideas in the Blog Carnival, or leave a comment below.


Happy Gaming


Something for the Weekend next week, The Dream HeroQuest of Unknown Kadath

2 pings

  1. […] April 2014 Blog Carnival: The Game Master’s Binder […]

  2. […] over at Tales of a GM shares his journey as well. He’s settled on a ‘mix and match’ setup that combines […]

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